The Department Management page helps you create, view, update, and manage all company departments in one place. This page is mainly used by Operational Agents to organize teams, assign roles correctly, and keep department data clean and updated.

With this page, you can:

• View all departments at a glance

• Add new departments

• Edit department details

• Delete departments when no longer needed

• Check department status (Active or Inactive)

How to Open the Department Management Page

• Log in to your ExactFlow account.

• From the left sidebar, click Operational Agent.

• Under Operational Agent, click Department Management.

• Select Manage Departments.

You will now see the Department Management screen.

Department Management Page Overview

When the page opens, you will see:

• A list of all departments

• Department details are shown in a table

• Action buttons to edit or delete departments

• An Add Department button on the top right

This page shows all departments in one simple table, making it easy to manage them.

Add Department Button

• Located at the top-right corner of the page.

• Allows you to create a new department

• Opens a form where you enter department details:

  • Department Name

  • Department Code

  • Department Details

Department List Table

The table displays all departments created in the system.

1. Department Name

   This is the default active tab.

   • Shows the full name of the department

   • Example:

     • Design Department

     • Human Resources

     • Marketing Department

   This helps users quickly identify each team.

2. Code

   • A short code is assigned to each department

   • Example:

     • DD (Design Department)

     • HR (Human Resources)

     • QA (Quality Assurance)

   Codes are useful for internal references and system mapping.

3. Description

   • Brief explanation of what the department does

   • Examples:

     • “Figma designing”

     • “Human resources and recruitment”

     • “Testing and quality control team”

   This helps new users understand the department’s role.

4. Status

   • Shows whether the department is Active.

   • Active status means:

     • The department can be assigned to users

     • The department is currently in use

   Status is shown with a green label for easy visibility.

5. Actions

   This column contains two icons:

   Edit Icon

   • Used to update department details

   • You can change:

     • Department name

     • Code

     • Description

     • Status

   Delete Icon

   • Used to remove a department

   • Only use this if the department is no longer needed

   • Before deleting a department, make sure it is not assigned to any active users.